64 \\ Why Your Small Business Marketing Fails Without a Lead Generation Tracker and Follow-Up Strategy

Social Media Marketing for Small Businesses - Small business marketing, Social media marketing, Social media strategy

Have you ever scrolled through your DMs and felt that sting of realizing you forgot to reply to a warm lead? 

This heavy mental load happens when your small business marketing lacks a reliable system, causing your social media sales to stall while potential clients feel forgotten.

It looks like a lack of discipline is stopping your progress, but underneath, it is actually the absence of a reliable sales system that supports your memory. This is why your sales mindset needs to move toward serving people through steady lead nurturing that keeps you top of mind without being pushy.

Here is what you will learn in this episode:

  • How to use AI for business to stay organized when keeping track of leads takes up too much brain space.
  • Why business consistency is the secret link between building trust and showing up for your community.
  • The best way to build a human client connection by unlearning the idea that authentic marketing is pushy.
  • Effective ways to organize your work using a follow-up strategy, a lead generation tracker, and relationship marketing to help your daily life feel more grounded.

This conversation will help you turn messy DMs into a professional workflow. By using a clear conversion strategy alongside business automation, you create the space for real organic growth. These specific productivity for entrepreneurs allow you to show up with a unique voice that truly connects with your community.

With all my support,
Chey

 

Build Real Relationships. Have Better Conversations. Turn Social Media Into Clients — Without Burnout, Cold Pitching, or Feeling Salesy. Check out “Conversations that Convert” here: https://thecleymans.thrivecart.com/conversations-that-convert

If you want to start a podcast or grow your existing one, visit https://julianabarbati.com/ and let them know I sent you!

FREE LEAD TRACKER

https://kuleanaconnect.myflodesk.com/leadgentracker

5 Quiet Reasons Your Content Isn’t Converting

Discover why your content isn’t leading to clients—and what to do instead to build trust, start real conversations, and generate qualified leads.

https://kuleanaconnect.myflodesk.com/5reasons

Follow me for more social media tips:

Instagram: @theenergizedmompreneur

Facebook: https://www.facebook.com/cheyannecleyman/

Have a question or want to chat?

Contact me here: cheyannecleyman@gmail.com
2026-02-11 15 min Transcript

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Transcript

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People are not ignoring you.
They are just like the scenario

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00:00:04,980 --> 00:00:07,980
I painted in the beginning of
this episode. They're just busy.

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00:00:08,340 --> 00:00:12,480
They are being inundated. They
saw your message between the

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00:00:12,480 --> 00:00:15,840
school pickups, the meetings,
the laundry, the notifications

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00:00:15,840 --> 00:00:19,560
and the mental overload that we
all know in this 21st Century,

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00:00:19,620 --> 00:00:23,780
and then it disappeared into the
scroll. So silence is not

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00:00:23,780 --> 00:00:28,040
rejection. Silence is usually
just simply distraction.

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Coyote showing up online,
posting your heart out and still

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hearing crickets. Are you doing
all the right things, but

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wondering why your content isn't
converting, your DMS are dry and

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your audience isn't buying.
You're not alone, and this

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podcast is exactly for you.
Welcome to Social Media

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00:00:50,440 --> 00:00:54,100
Marketing for Small Businesses,
where strategy meets soul and

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connection. Well, that's the
secret sauce. Hi. I'm Cheyenne

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Clayman, a wife, proud mama of
three, former actress and

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fitness trainer turned serial
entrepreneur and online

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relationship expert. Over the
last decade, I've built my own

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brands, helped dozens of others
grow theirs, and discovered one

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powerful truth, connection is
the real currency if you're a

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service based business or high
ticket brand that wants more

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leads, trust and sales from
social media without the burnout

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or fake hype, you're in the
right place. Each week, I'm

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bringing you short, powerful and
packed episodes that feel like a

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coffee date with a best friend
and biz coach all in one. Let's

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turn your followers into clients
and content into connection.

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This is social media marketing
for small businesses, and it's

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about to change how you show up
online. Let's dive in, boss. I'm

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going to start today's episode
off with a moment I know you've

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experienced. Okay, you're on
Instagram, you see someone reply

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to your story, maybe they say
something like, wow, this is

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exactly what I needed, or I've
been struggling with this too,

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or maybe just a simple, like, I
don't know, fire emoji, or me

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too. You reply back. They reply
again. There's connection,

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there's energy, there's
interest. And you think, okay,

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all right, like, this could
actually lead somewhere. And

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then life happens, right? You
get pulled into other client

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work. Your kids need you. Emails
pile up. Dinner needs to be

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made, and let's not even talk
about all the other billion

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notifications I'm sure you're
getting on your phone. And then

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days pass and you suddenly
realize, Oh crap, I never

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followed up. You scroll back
through your DMS and think, oh

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no, man, I forgot about her. And
here's the part nobody talks

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about. It's not that you didn't
care, it's not that you didn't

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want to follow up, right? It's
not that you're bad at sales.

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It's that you just don't have a
system. You just don't have one

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yet, right? So that's why you
clicked on this episode today,

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right? This is a story you can
relate to, because you've been

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there many, many times over. So
today, we're going to talk about

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why follow up feels so
emotionally heavy, right? Kind

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of getting behind it all the
why? But then we're going to

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transition to how AI can support
consistency without killing

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authenticity, and ultimately,
how to help you build a

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conversation based system that
feels human and not body or

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spammy. So if you're ready to
roll your sleeves up and create

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a system that's specifically
tailored and aligned to you and

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your business, grab that pen,
open up the notes on your phone,

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and let's do this. So let's be
honest, most business owners

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don't hate marketing, right?
They don't hate necessarily,

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putting their idea out there.
It's the follow up that they

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hate, right? And why is that?
Well, it's because follow up

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often feels like this weird,
emotional line that you're

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scared to cross. You don't want
to sound desperate, you don't

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want to be pushy, right? You
don't want to annoy people, and

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you definitely don't want to
feel like you're selling. So

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instead of following up. You
wait. You tell yourself, if they

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really wanted it, they'd reach
out again, right? But here's the

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truth, people are not ignoring
you. They are just like the

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scenario I painted in the
beginning of this episode.

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They're just busy. They are
being inundated. They saw your

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message between the school
pickups, the meetings, the

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00:04:21,440 --> 00:04:25,100
laundry, the notifications and
the mental overload that we all

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know in this 21st Century, and
then it disappeared into the

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00:04:28,340 --> 00:04:33,020
scroll. So silence is not
rejection. Silence is usually

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just simply distraction. Now,
how do I know this? I'm speaking

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from real, radical experience. I
remember a moment early in my

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business that completely changed
how I saw follow up. I had been

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talking to a potential client
for weeks. I mean, we were

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practically besties at this
point. She had liked my post.

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She had replied to my story. She
had told me she was interested.

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I mean, I knew all her kids
names at this point, and then

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she got caught. Quiet. I assumed
she wasn't serious. You know, I

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assumed I had just misread the
really warm signals so I didn't

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follow up. Months later, she
messaged me and said, Hey, I

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thought you weren't offering
that anymore. I never heard from

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you again. So wait a second, I
thought she ghosted me, or

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again, she just wasn't
interested. And here she thought

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I ghosted her. That moment hit
me so hard. She didn't feel

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pressured. She felt forgotten.
She felt the complete opposite

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of what I wanted her to feel.
And that's when I realized

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follow up is not about pushing
people, it's actually about

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holding space for them,
especially when it's done,

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right? So why does consistency
beat charisma? And I have to

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tell you, I'm a big fan of
charisma. I like to think that I

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have charisma, and maybe, if
you're listening to this

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podcast, maybe you'll see what I
mean there. But this is the

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thing that where charisma can
get in the way of connection,

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and this is the thing that, like
nobody tells you, right? The

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most successful businesses are
not run by the most charismatic

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people. I think that's what we
think, right, especially when

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it's easy to see a big, bold,
charismatic person behind a

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brand, but they are actually run
again. The successful businesses

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are run by the most consistent
people, and people don't buy

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from the person with the
fanciest DM or the most like

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wooing, kind of a beautiful
dialog between the two of them.

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They buy from the people who
shows up, who is steady, right?

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This is the same in
relationships. Anybody can give

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a lot of compliments and woo
you, but who is that person

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that's steadfast that makes you
feel seen long term over time.

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So consistency in relationships,
but especially in business

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relationships, it communicates
safety. So when you follow up

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with someone, you're actually
saying to them, Hey, I remember

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you. You matter. I'm still here.
This wasn't just a moment that

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builds trust, and trust is the
foundation of each and every

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sale, especially if you're in a
service based business. Hey,

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00:07:06,780 --> 00:07:09,960
have you ever wanted to start a
podcast, or perhaps you have

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00:07:09,960 --> 00:07:12,720
one, and you'd like to see it
start growing? Well, you got to

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check out Juliana Barbati and
her team, they have got you

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covered, head to toe. I mean it.
They handle the entire process,

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00:07:20,780 --> 00:07:24,680
everything from building episode
funnels to production and

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marketing, so you can just focus
on reaching your audience and

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enjoying what you do. How do I
know they work for this very

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00:07:32,600 --> 00:07:36,800
podcast? Go ahead and visit
Juliana barbati.com and let them

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00:07:36,800 --> 00:07:40,400
know I sent you. Go ahead and
check out the show notes below.

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00:07:40,760 --> 00:07:43,540
Let's talk about the elephant in
the room. Shall we? It's 2026

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and AI is not going anywhere.
Okay, so let's talk about it

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realistically. Now, AI should
never, ever replace your voice,

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I can promise you, right now
it's never going to replace my

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voice. This is actually me with
all my inflections, all my

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shortcomings and all my or,
yeah, maybe accidental, like

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wrong verbiage use. Usage is me
talking to you right now through

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the microphone, but AI can
remove the friction that stops

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you from being consistent. For
example, AI can help you do a

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couple of really amazing things
in your business that will help

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save time, something like
summarizing past conversations,

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draft gentle follow up messages.
I do emphasize the drafting,

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remind you who you last talked
to, and organizing your thoughts

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before replying. But here is the
key, AI should never decide when

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or why you follow up that's
human, that's your intuition. Ai

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supports structure, but you need
to bring the discernment to it,

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because follow up true, genuine,
real, raw, follow up that

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focuses on connection is not a
script. It's a relationship.

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People will sniff you out if you
try to copy and paste scripts

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into the DMS. When that first
came out, it was super efficient

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because it was new, right?
People couldn't imagine that a

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bot that AI could just do that.
Now, when it comes off as being

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too ai e, not sure even sure how
you'd write that, but people

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sniff it out and it feels dis
genuine. So most people think

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their follow up. Problem is
discipline, right? Like, maybe

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that's what you've told
yourself. The real problem is

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discipline is I'm lazy, but it's
not. It's really cognitive

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overload. And I can say this as
a mom of three, right? It's like

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that constant fatigue you feel
from so much going on, where

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everything is living in your
head. I mean, on an average day,

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you're trying to remember who
you talk to, what they said,

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what they were struggling with,
and when you last replied, not

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to mention all the details that
come with each and every one of

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those questions, your brain
becomes the ultimate CRM, but

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your brain is tired, and that's
why conversations ultimately

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fall. The cracks, not because
you don't care, not because

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you're lazy, because your system
is invisible. It's all living in

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this very small space in your
brain. So what can we do to help

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you change that? Right? What is
a human follow up system that

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works consistently over time?
Well, I like to emphasize and

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say that it's more about a
conversation based system. And

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what does that mean? What does
it look like? Well, a

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conversation based system does
three things really well. First,

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it captures conversation, so you
can dump the things that are

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going on inside your head,
right? Nothing has to actually

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live there. Second, it creates
gentle reminders, right, not

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pressure, like you have to
follow up with this person now,

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now, but it's more about an
awareness, like, Hey, you

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haven't talked with this person
a while. Let's touch base. And

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third, it gives you context, so
your follow up feels personal

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and not robotic, and so that
lead feels like you actually see

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them and know them. Instead of
saying hey, just checking in,

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right? Maybe that's something
you've used before, very

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friendly but still very
impersonal, you can say

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something like, Hey, I remember
you mentioned struggling with

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blank. Fill in the blank, for
instance, for someone that would

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follow me and that I'm trying to
help with their social media

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marketing. I could say something
like, Hey, I remember you

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mentioned struggling with
keeping track of your leads.

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How's that been going? That's
not salesy, that's relational,

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and that's how your relationship
will build, and that's what

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converts Now, ultimately, I've
been talking so much and

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painting maybe this pain story
that you feel exactly stuck in,

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okay? And this is exactly why I
created what I call very

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basically the lead generation
tracker. It's not a sales tool,

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but it's more of like a sanity
tool. It helps you track

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conversations all in one place.
It helps you remember who you

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talk to, see who you might need
to follow up. And basically,

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best part is it removes the
mental load from your brain so

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you're not guessing anymore, and
you're also not forgetting.

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You're not starting from scratch
every single time. So that's my

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gift to you. You can download
the lead generation tracker for

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free in the show notes below.
But before we end this chat

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today, before I land this plane,
here's what I really want you to

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understand. Follow Up is not
about closing deals, right? That

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might be what ultimately
happens. But true, real,

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genuine, follow up is about
continuity. When you don't

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follow up, your business feels
chaotic, and, to be honest,

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quite impersonal. When you do,
your business feels grounded,

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right? And grounded businesses
grow because people don't want

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pressure. They want presence.
They want to feel like you

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actually see them. They want to
feel like they matter beyond the

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algorithms. And when you show up
consistently, even gently, even

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a little small nudge, you become
someone they trust, and you

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stand out amongst your
competition. And if you're

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listening right now, girl, okay,
I don't just want a tracker. I

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want a real system. I am done
with the overwhelm. Well, that's

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exactly what we build inside my
brand new signature course

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called conversations that
convert. Inside the course, I

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teach you how to design a
conversation based sales system

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that's tailored to you. I help
you follow up without

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awkwardness or scripts move from
DM to client naturally and scale

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connection without losing your
humanity. AI can support your

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workflow. I am all for it, and
that's what I do. But

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conversation is the system, and
you can join conversations that

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convert using the link in the
show notes below. Here we go,

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00:13:39,500 --> 00:13:42,820
guys, we are landing this plane,
pulling into the hangar, and I

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want to leave you with this. You
are not bad at follow up. You're

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just operating without support
currently. And you don't need to

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become pushier. I promise you
that you need to just become

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more intentional. So make sure
you grab that lead generation

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tracker and remind yourself that
you don't need to choose between

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automation or authenticity, both
can exist. You can have both

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when systems serve connection
instead of replacing it. That's

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where the true win is there. I
just want to thank each and

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every one of you for being here
on this episode of Social Media

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00:14:16,320 --> 00:14:19,500
Marketing for Small Businesses.
If this one knocked your socks

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off and you really, truly loved
it. Please go ahead and send it

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00:14:22,880 --> 00:14:25,220
to a fellow business owner that
you know, that you feel will

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00:14:25,220 --> 00:14:28,160
really be blessed by it. And
also, just shoot me a quick

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00:14:28,160 --> 00:14:31,640
review on Apple podcasts, it
helps boost the podcast up, and

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00:14:31,640 --> 00:14:34,640
it really lets me know what
episodes land well, so I can

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keep producing content that is
going to help you move your

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business forward. I look forward
already to the next episode of

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Social Media Marketing for Small
Businesses. I'll see you guys

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over there.

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All right, my friend, that's it
for today. Well, let me leave

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you with this. If your content
is not converting, it's not your

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00:14:58,120 --> 00:15:01,620
fault. Chances are you. Been
taught to prioritize the

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00:15:01,620 --> 00:15:05,880
algorithm instead of the actual
humans reading your words and

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00:15:05,880 --> 00:15:10,500
that that ends right here. Go
ahead and grab my free guide.

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00:15:10,560 --> 00:15:14,220
Five quiet reasons your content
isn't converting and what to do

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00:15:14,220 --> 00:15:18,480
instead. It's packed with real
talk, practical shifts and

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00:15:18,480 --> 00:15:23,060
quick, immediate wins. Link is
in the show notes below. And if

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you're ready to stop guessing
and start connecting with ideal

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00:15:26,120 --> 00:15:30,020
clients who actually buy from
you, book a free connection call

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00:15:30,020 --> 00:15:33,380
with our team at Kuleana
Connect. We don't do content. We

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do connection that converts
because at the end of the day,

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it's not about going viral, it's
about being valuable. Thanks for

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hanging out with me again. I'm
Cheyanne Cleyman and I'll see

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you on next week's episode. See
you later. Boss, you.

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